Bookkeeping for e-commerce — every payout explained
An e-commerce administration is not a normal administration. Payouts arrive net, marketplaces withhold fees, returns cut straight through your numbers. We set up your books so that everything balances — automatically.
From connection to year-end financials
- Connections between your store (Shopify, WooCommerce), marketplaces (Amazon, TikTok Shop, Etsy), payment processor (Stripe, PayPal, Square) and your accounting software
- Payout reconciliation: every payout split into revenue, processing fees and refunds — chargebacks included
- Marketplace accounting: gross revenue booked, referral fees, FBA fees and advertising recorded separately as expenses
- Returns and refunds processed with the correct revenue adjustment
- Inventory and COGS tracked so your margins are real, not guesses
- Monthly close with P&L, balance sheet and cash view — on time, every month
- Year-end financials ready for your tax preparer, 1099-K reconciled
We work in your software
No forced tooling, no lock-in. We set up the administration inside QuickBooks Online or Xero — your file, your access, always. If you ever leave, you take a clean set of books with you.
Scan of your current books
We go through your chart of accounts, connections and last filings and name exactly what can go wrong.
Setup & catch-up if needed
Connections configured, chart of accounts restructured, backlog cleaned up. Fixed price upfront.
Monthly close
We process, you watch along. Clean monthlies, year-end financials every year.
Frequently asked questions
Do I need to switch accounting software?
No. We work in QuickBooks Online and Xero — the two platforms with the best e-commerce connector ecosystem. Using something else? We first check whether it can handle your growth; we only recommend switching when it is genuinely needed, and then we handle the migration.
Do you also handle year-end financials and tax returns?
We deliver a clean monthly close and year-end financials ready for your tax preparer. Business income tax returns (federal + state) are available as an add-on through our CPA partners — one flow, no re-explaining your numbers.
My books have a backlog. Can I still start?
Yes — it happens more often than you think. We start with a one-off catch-up project: a fixed price upfront based on the number of months behind, and then you flow into the normal monthly plan.
What exactly do you do with my processor payouts?
Every payout from Stripe, Shopify Payments, PayPal or Amazon is automatically split into the revenue of the underlying orders, the processing fees, and the deposit on your bank account. Refunds and chargebacks are processed correctly along the way. Your bank always matches your revenue — and your books match your 1099-K.
Want to know where your books stand today?
Book a free intro call. We look at your books together and name concretely what could be better — even if you decide to keep doing it yourself.